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Administration

  • Staff Accountant

    The Staff Accountant is responsible for supporting the Controller in carrying out various responsibilities of the Accounting/Finance Department. As such, this individual has direct responsibility for maintaining general ledger accounts, preparing journal entries and posting to the General Ledger, processing third party trade payables and client billing, analyzing budget variances, producing various accounting and financial reports and assisting with general accounting functions.


    R
    esponsibilities: 

    • Prepare and post journal entries to the firm’s accounting system 
      Perform monthly analyses of various general ledger accounts such as professional development and continuing education; ensure timely delivery of analyses to senior management 
    • Analyze budget variances and prepare written analysis when actual line item expenditures exceed budget by more than $10,000 
    • Respond to accounting questions in a timely fashion by researching and interpreting data 
    • Assist with month-end closing process and help resolve month-end balancing issues 
    • Ensure all third party vendor invoices are coded and approved; input invoices to the accounting system in a timely fashion 
    • Oversee “on demand” check requests 
    • Review all third party vendor statements, research open items and resolve outstanding issues in a timely fashion 
    • Generate weekly accounts payable report for Controller 
    • Create schedule of employee expense report reimbursements at month end for Managing Shareholder 
    • Process “simplifile”, Westlaw, Fed Ex, state filing fees, credit card charges, and other high volume transactions either through generic importer or third party automated system 
    • Add new timekeepers to Aderant and set up log maintenance rights 
    • Generate month-end reports and balance to general ledger. Distribute reports to attorneys and management 
    • Reconciliation of bank statements 
    • Generate and reconcile Form 1099 in accordance with IRS reporting requirements-annual 
    • Assist other members of the accounting department with overflow work and cover positions for those taking time off 
    • Produce various accounting and financial reports for senior management as needed 
    • Assist Controller with year-end closing 

    ​Requirements: 

    • Bachelor’s Degree in Accounting
    • Minimum of 3 years’ experience performing the above-referenced responsibilities in a mid to large sized company in one of the following industries;  legal, management consulting, CPA firm.
    • Aderant or Elite experience is preferred
    • Ability to handle and prioritize multiple tasks and meet deadlines.
    • Strong organizational and interpersonal skills and the ability to work under pressure.

  • IT Help Desk Analyst

    The IT Help Desk Analyst is a key role which is responsible for providing timely support and assistance to attorneys and staff related to technology.  The analyst must have an aptitude for working with a variety of technologies, including computer systems, telephone systems, mobile technology, hardware, and software.  In addition, the analyst must be able to analyze, diagnose and attempt to resolve problems as quickly as possible in a highly demanding environment.

    Responsibilities:

    • Provide technical assistance and support for incoming support requests related to issues involving computer systems, mobile devices, software, and hardware.
    • Respond to requests for assistance in person, via email, or over the phone in a timely manner.
    • Inform management of recurring problems or trends.
    • Walk attorneys and staff through problem-solving process.
    • 1st and 2nd line support - troubleshooting of IT related problems from in-house software to hardware, such as iPhones, Laptops, PCs and Printers.
      • Escalate unresolved calls to other team members and arrange for external technical support where problems cannot be resolved in house.
      • Publish and update support documentation to assist staff with requests for information & provide staff training if required.
      • Provide basic in-house training in Microsoft Office applications used within the firm (Word, Excel, Outlook, PowerPoint).
      • Maintain daily performance of computer systems.
      • Take ownership of user problems and follow up the status of problems on behalf of the user and communicate progress in a timely manner.
      • Request feedback from attorneys and staff about various software and/or hardware.
      • Maintain a high degree of customer service for all support requests and adhere to all service management principles.
      • Configure new hardware and software as part of employee on-boarding process.
      • Support audio and video equipment in conference rooms.
      • Manage and monitor internal assets to ensure accurate inventory records.
      • Maintain knowledge of system information, changes and updates.

    Requirements:

    • Minimum of two (2) years of applied knowledge and demonstrated end user training in a mid to large-size corporation
    • Associates or Bachelor’s degree in Information Technology preferred.  In lieu of degree, candidates with a minimum of five (5) years’ experience will be considered
    • Prior help desk experience in a mid to large-sized law firm strongly preferred
    • Demonstrated ability to work with a wide variety of individuals and personalities with a professional demeanor and strong customer service skills
    • Minimum of two (2) years’ experience supporting software applications, including, but not limited to:  Microsoft Office Suite (Word, Excel, Power Point, etc.), HP Autonomy’s WorkSite, Workshare Protect, Microsoft Windows and SharePoint
    • Certifications preferred in any of the following:  Microsoft, CompTIA, and/or ITIL -- such as MCT, MCITP, MCSE, CTT+, ITIL Foundation/Practitioner

Paralegal

  • Paralegal/Litigation Support

    Hill Ward Henderson is an AV rated firm that offers sophisticated clients, challenging work, a friendly, collegial work environment and excellent compensation and benefits. The Firm is currently seeking qualified paralegal/litigation support candidates for their Litigation Department.

    Responsibilities:

    • Assist with all aspects of discovery, including drafting and revising written requests and responses.
    • Organize, review, summarize, request and produce records.
    • Draft and serve subpoenas and follow up until records received.
    • Perform fact research.
    • Transcript management.
    • Manage preparation for depositions and hearings.
    • Compile and track exhibits.
    • Maintain and organize case files.
    • Previous trial and courtroom experience a plus.
    • Knowledge of Federal and Florida state court rules.
    • Assist with the firm’s eDiscovery processes.
    • Database creation.
    • Load and export data using litigation support software.
    • Upload and download data from external transfer sites.
    • Assist attorneys and staff with database searches, exports, tags, review, etc.
    • Serve as liaison to third party vendors; maintain relationships with third-party vendors; obtain and update third-party vendor pricing.
    • Maintain chain of custody and tracking logs for data received and loaded.
    • Work with IT personnel to integrate litigation support tools.

     Requirements:

    • Minimum of three years of demonstrated experience as a paralegal handling complex commercial litigation matters.
    • Knowledge of litigation process from initial filing through trial. 
    • Solid computer skills with knowledge of litigation support software preferred.
    • Self-starter with professional attitude and attention to detail.
    • Ability to meet deadlines.
    • Ability to communicate with all levels of personnel. 
    • Strong organizational skills with the ability to multi-task. 
    • Ability to work independently and as part of a cross-functional team.
    • Bachelor’s degree or paralegal certificate preferred.

  • Commercial Litigation Paralegal/Project Assistant

    Hill Ward Henderson is an AV rated firm that offers sophisticated clients, challenging work, a friendly, collegial work environment and excellent compensation and benefits.  The Firm is currently seeking qualified paralegal and project assistant candidates for their Commercial Litigation Department.
     
    Candidates should have strong written and verbal communication skills, client-oriented focus, professional demeanor, initiative, analytical thinking, attention to detail and organizational skills. Candidates must also have solid computer skills, including Word, Excel and Outlook.

  • Corporate & Tax Paralegal

    Hill Ward Henderson is an AV rated firm that offers sophisticated clients, challenging work, a friendly, collegial work environment and excellent compensation and benefits.  The Firm is currently seeking qualified paralegal candidates for its Corporate and Tax Department.

    Candidates should have a minimum of one year demonstrated experience as transactional paralegal in a law firm or corporate environment.  Candidates should also possess strong communication, organizational and detail-oriented skills required of transactional paralegals.  Candidates should have ability to draft and prepare entity formations, closing documents and handle significant client interaction.

    This position requires strong written and verbal communication skills, professional appearance, excellent customer service skills.  Strong computer skills including MS Office are required as is attention to detail.

Interested in joining us? 

HIll Ward Henderson is an AV rated firm that offers sophisticated clients, challenging work, a friendly, collegial work environment, excellent compensation and benefits. Although we do not have any paralegal or legal secretary positions at this time, we encourage you to check back often and to submit your resume and cover letter for future consideration. Thank you again for your interest. To submit your resume for future positions click here