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A successful candidate will need to possess the ability to work well under pressure and meet deadlines; attention to detail; keen observation skills; excellent time management skills; strong organizational skills; impressive communication skills; and accurate numeric skills.

Duties and responsibilities include:

• Managing internal and client deadlines.
• Preparing correspondence, memoranda and other legal documents on behalf of attorneys.
• Preparing attorney materials for administrative hearings
• Maintaining communication with existing clients and handling routine client matters as requested.
• Performing a number of billing functions following firm policy and procedures.
• Managing appointments, meetings and conferences for attorneys and clients, including conference room scheduling, coordinating meals for client meetings, preparation of meeting materials and assisting with attorney calendar management.
• Performing a variety of administrative functions, such as processing new client/matter reports, preparing engagement letters, creating and filing expense reports, preparing notebooks and exhibits and paper and electronic filing of client documents.
• Filing, retrieving and routing routine court documents in land use matters.
• Filing all electronic and hard copy information and assisting attorneys in workflow management.

Qualifications:

• Five years’ experience in real estate, zoning and land use transactions.
• Candidates must be extremely detail-oriented and possess excellent organizational and prioritization skills, strong communication, writing and proofreading skills, a good work ethic, and strong interpersonal skills.
• Self-starter and willingness to work flexible hours.
• Ability to ask pertinent questions, follow directions, and respond to feedback.
• The ideal candidate has the ability to be resourceful in addressing issues and requests with limited direction, and can proactively and proficiently carry out recurring work and special projects independently.
• Ability to select appropriate firm guidelines to achieve objectives, and generate and implement new procedures for specific situations.
• Ability to support multiple attorneys with competing work assignments and manage a variety of tasks with composure.
• High level Microsoft Word, Outlook and Excel skills.
• Experience with document management system is ideal, but not required.

The Firm is currently seeking qualified Project Assistant candidates for a position in the Real Estate Property Litigation department:  

Requirements:

• A minimum of 1 years’ prior experience in a litigation department is desired
• Experience with one or more of the following is desired:
  • Filing documents
  • Discovery
  • Tracking deadlines
  • Hearing preparation
• Strong computer skills in Excel, Word and Outlook is required.An understanding of PowerPoint is desired

This position also requires strong written and verbal communication skills, excellent customer service skills, detail orientation, organizational and prioritization skills.  Experience with document management systems desired.