All Other Firm Positions

A successful candidate will need to possess the ability to work well under pressure and meet deadlines; attention to detail; keen observation skills; excellent time management skills; strong organizational skills; impressive communication skills; and accurate numeric skills.

Duties and responsibilities include:

• Managing internal and client deadlines.
• Preparing correspondence, memoranda notebooks, exhibits and paper and electronic filing of client documents and other legal documents on behalf of attorneys.
• Preparing attorney materials for local government hearings.
• Managing attorneys’ calendars - appointments, meetings and conferences - including conference room scheduling, coordinating meals for client meetings, preparation of meeting materials.
• Performing a variety of administrative functions, such as processing new client/matter reports, preparing engagement letters, creating and filing expense reports, entering attorney time, reviewing invoices.
• Filing, retrieving and routing routine court documents.
• Filing all electronic and hard copy information, organizing team workspaces, managing team supplies and assisting attorneys in workflow management.

Qualifications:

• Five years’ legal secretarial experience in real estate practice areas.  Experience in zoning and land use transactions is preferable, but not required.
• Candidates must be extremely detail-oriented and possess excellent organizational and prioritization skills, strong communication, writing and proofreading skills, a good work ethic, and strong interpersonal skills.
• Self-starter and willingness to work flexible hours.
• Ability to ask pertinent questions, follow directions, and respond to feedback.
• The ideal candidate has the ability to be resourceful in addressing issues and requests with limited direction, and can proactively and proficiently carry out recurring work and special projects independently.
• Ability to select appropriate firm guidelines to achieve objectives, and generate and implement new procedures for specific situations.
• Ability to support multiple attorneys with competing work assignments and manage a variety of tasks with composure.
• High level Microsoft Word, Outlook and Excel skills.
• Experience with document management system is ideal, but not required.

The Firm is currently seeking candidates for a full-time position in our Accounting Department.

Responsibilities:
• Review submitted conflict search and new client date for accuracy
• Run conflict searches
• Open new clients and matters
• Update client and matter records as needed
• Perform as backup for Cash Receipts entry

Requirements:
• 1-2 years’ experience in accounting or medical billing
• Excellent data entry skills and attention to detail
• Previous experience with Aderant a plus but not required
• Good judgement and decision making capabilities
• Proficient in Microsoft Word and Excel
• Excellent customer service skills

The Operations Manager is responsible  for the overall management and smooth coordination of all facilities functions including managing space planning, office services, reception desk and conference room coordination, purchasing and inventory control, staff and vendor management, renovation projects, and ensuring all facilities are properly maintained and “client ready” at all times.

Responsibilities:

• Maintain day-to-day coordination of building-related issues and ensure optimal functioning of Tampa and Clearwater facilities.
• Manage direct report employees and oversee on-site independent contractor relationships; ensure all direct reports and independent contractors deliver quality, cost effective and efficient services to both internal and external clients.
• Act as liaison with building management, contractors and other related entities.
• Meet regularly with outsource providers and ensure service issues are resolved in a timely fashion.
• Manage off-site records storage and vendors; monitor storage costs and ensure optimal use of space.
• Maintain inventory control of firm furniture, equipment, and property; coordinate equipment inventory with Director of Information Technology.
• Oversee security card key access systems; coordinate requests for overtime air conditioning and manage ventilation issues.
• Negotiate agreements for services and equipment leases.
• Manage vendor relationships and evaluate vendor performance to insure competitive cost and service.
• Coordinate the business continuity program and emergency response plans with the Director of Information Technology.
• Oversee purchasing and receiving of furniture, fixtures, and equipment to coincide with attorney, building, and/or construction schedules.
• Prepare and manage office services, outsourced services, supplies, off-site storage, print management services and staffing budgets.
• Develop and implement office emergency procedures and in consultation with all relevant department heads.
• Supervise and manage new construction and remodeling projects including office space planning and moves for both permanent and temporary office needs.
• Recommend and implement “green” initiatives, as approved by the firm’s Management Committee.
• Administer attorney and staff parking/space acquisition/relocations.
• Administer the firm’s Small Business cellular phone plans.

Qualifications:

• Bachelor's degree strongly preferred 
• Five (5) years’ experience in operations management
• Prior experience in the legal services industry is preferred
• Prior experience supervising, training, development and appraisal of direct reports
• Experience in budget development and oversight
• Excellent computer skills and proficient in excel, word, outlook
• Excellent communication skills both verbal and written; ability to communicate effectively at all levels of the firm

We do not currently have any available Administrative positions. However, click here to submit your resume for future positions.