2.24.22

Commercial Real Estate/Land Use Legal Assistant

Essential Duties:

  • Manage the day-to-day schedules of the attorneys.   The ability to be proactive and think ahead are key.
  • Assist attorneys with preparation of legal documents.  Create, edit, and proofread work product to ensure accuracy.
  • Maintain calendars including appointments and meetings.
  • Processing reimbursements, expense reports and check requests.
  • Effectively manage projects by meeting deadlines and conducting follow-up as needed.
  • Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards.
  • Handles monthly client billing. Reviews billing prebills for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
  • Opens new matters and generate client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing.
  • Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.

Qualifications:

  • Minimum of 2 years of legal assistant.  Prior commercial real estate and/or land use experience is preferred but not required.
  • Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
  • Experience with a document management system and time entry system preferred.
  • Excellent grammar, spelling, punctuation, and communication skills (both written and verbal).
  • Attention to detail and good organizational and analytical skills.
  • Flexible attitude and the ability to deal well with changing assignments and priorities.
  • Ability to multi-task.
  • Professional appearance and demeanor.
  • Client-oriented focus.
  • Billing experience preferred.
  • BA/BS preferred, but not required.

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