5.1.25
Legal Assistant - Corporate and Tax
We are seeking an experienced legal assistant to join our Corporate & Tax Group. The legal assistant will perform a wide variety of tasks which includes providing a high level of customer service and support, while consistently producing an excellent work product.
Essential Duties:
- Manage the day-to-day schedules of the attorneys. The ability to be proactive and think ahead are key.
- Assist attorneys with preparation of legal documents. Create, edit, and proofread work product to ensure accuracy.
- Maintain calendars including appointments, meetings, travel and trip plans.
- Prepare and maintain spreadsheets and databases for legal files.
- Processing reimbursements, expense reports and check requests.
- Effectively manage projects by meeting deadlines and conducting follow-up as needed.
- Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards.
- Handles monthly client billing. Reviews billing prebills for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
- Opens new matters and generate client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage.
- Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
Qualifications:
- Minimum of 3 years of currently transactional experience in the corporate area.
- Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
- Experience with a document management system and time entry system.
- Excellent grammar, spelling, punctuation, and communication skills (both written and verbal).
- Attention to detail and good organizational and analytical skills.
- Flexible attitude and the ability to deal well with changing assignments and priorities.
- Client-oriented focus.
- Billing experience preferred (including electronic billing).
- Law firm experience preferred, but not required.
- BA/BS preferred, but not required.